For better or worse, technology is constantly shifting and changing. It’s hard to dispute the advantages of the Cloud, however, a term you may have heard recently but unsure what it is. The Cloud simply refers to digital storage space, where files and documents can be accessed anywhere; they are not stored in a hard drive. Subsequently, this technology has revolutionized the way people are able to access information. It has completely changed the way people do business as well.
The benefits are numerous, and for only a minimal fee per month – varies depending on the requested storage size – you can have safe access to your photos, files, and videos wherever you go. Here are the top five benefits of using cloud hosting technology today.
1. Same Project, Different Rooms
Many programs and software are developed with cloud hosting technology, which means that several different people can be working on the same project from their own home, office, or coffee shop – provided you have an Internet service (and you do have one, right?). This has had a significant impact on project collaboration. As people don’t necessarily need to be in the same room together anymore, and can work on it at their own speed, it has never been easier to collaborate and quadruple your productivity.
Furthermore, team members can be done with extraneous e-mail attachments and arranging times in their calendars. In fact, many programs include instant messaging and video capabilities in order facilitate speedier and more streamlined communication.
2. Lower Technology Costs Dramatically
Using cloud hosting will save you money. Without a need for servers in your office space, you will save on server maintenance, electricity costs, hardware costs, or other such fees. Rather, businesses can subscribe to a software for a nominal monthly fee, which will save them a huge financial headache in the long run. Better yet, you can reduce required storage space if need be to save even more.
Perhaps the best reason for switching to cloud hosting, however, is that it is a fixed cost, each month – set by your own demands – and that there are no upfront or hidden costs. You won’t have a need for additional IT staff, as well.
3. Keep Data Safe and Secure
While storing all your data and programs in the Cloud is financially feasible, it is also important to do so for security and back-up reasons. With the Cloud, no longer can a hurricane or other natural disaster wipe out important documents or other records. It is completely immune to the elements, thus protecting your business. Backing up all your data – including photos – is insurance against a house fire or damage to the office. You also have the option to upload files automatically to the Cloud in case you forget.
4. You Don’t Need a Server Room
Servers are generally large, noisy and take up a whole room to themselves. They require constant management and demand a lot of power. Switching to the Cloud, however, means that the servers are located off-site and not under your responsibility. They are also generally maintained much better by a third-party provider than would your homegrown IT staff. More importantly, cloud hosting enables businesses to access services quickly and efficiently, allowing your business to be competitive, resourceful and as cutting-edge as possible.
5. Keep Up with the Times
Speaking of being cutting-edge, perhaps one of the most important qualities of a business is to be modern and adaptable. Companies that don’t follow modern trends or stick to traditional methods are often left by the wayside by trending up-and-coming businesses who do stay sharp and current.
Utilizing the Cloud enables to stay fresh, flexible and proactive – a reflection of your business. Therefore, it’s important to make sure each of your employees, including yourself, are knowledgeable of the Cloud and its benefits, and your business will be able to keep up with modern demands.
Easy, inexpensive, safe, and modern – do you need any more reasons to update your existing office into the Cloud? The next time your hard drive crashes, don’t fret! Your files are still around, in the Cloud.